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Suppliers, Materials & Items
Suppliers, Materials and Items
Suppliers, Materials and Items
How to sell items and order materials from your suppliers while maintaining healthy profit margins
Matt Franklin avatar
Written by Matt Franklin
Updated over a week ago

In Payaca's software, items, materials, and suppliers all play a crucial role in helping businesses keep track of their inventory and pricing.

What are Items?

Items are the products or services that a business sells to its customers. These can be anything from physical goods to digital services, and they go on quotes and invoices. In Payaca's software, items can be linked to materials in a many-to-many relationship. This means that a single item can be made up of multiple materials, and a single material can be used in multiple items.

What are Materials?

Materials, on the other hand, are not seen by customers. They are the raw components or ingredients that make up the items that a business sells. Payaca's software allows you to link materials to suppliers in a many-to-many relationship. This means that a single supplier can provide multiple materials, and a single material can come from multiple suppliers. Additionally, for some suppliers, the software can even display live pricing against materials.

What are Suppliers?

You also have the ability to create your own suppliers and import materials via a CSV file. This feature allows you to easily keep track of all your suppliers and materials in one place. Plus, when you import materials, you can automatically create items for each supplier. This can save you a lot of time and effort when creating new items.

How to price Items by marking up Materials

One of the great features of Payaca's software is the ability to set a markup for each item. This means that if the prices of materials change, the prices of items will automatically adjust to maintain your profit margins. This can help you avoid any unexpected losses and keep your business running smoothly.

Using Purchase Orders and Shopping Lists

When a customer accepts a quote, you can auto-populate a required materials list. This makes it easy to keep track of what you need to purchase and when. You can use purchase orders or a simple tick list to keep track of your materials. Plus, additional materials can be added at any time, so you can easily adapt to changing customer needs or unexpected increases in demand.


Payaca's software makes it easy to keep track of your items, materials, and suppliers. With the many-to-many relationships, live pricing, and automatic item creation features, you can streamline your inventory management and ensure your business stays profitable.

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